1) Size Up The Aims
Business projects are often compared to a long distance car journey. You need to plan your route efficiently and you can often get held up, take the wrong route or in the worst cases stall and break down. Before you set off you make sure the passengers are comfortable and this is the same in any business project. Before you begin the preparation stages of any project the scope, budget and timeframe must be agreed on by all team members. Project management software allows businesses to record each and every aspect of a project allows for individual performance tracking.
2) Divide Responsibilities
Long projects can take a lot of planning and preparation and with that comes individual responsibility. Breaking down roles and tasks is imperative and it also makes the project easier to digest. Setting individual aims is recommended. Dividing the work allows the project to be tames and reduces the risk of a bottleneck is one task is delayed and the next cannot be started.
3) Communication = Quality
Communication is highly important with each stage of the project as each member of the teams requires a good understanding of what is required. It can often be difficult to arrange due to busy schedules and location. Conflicting priorities by both internal and external contributors can often occur. However, modern technology allows for communication to be accessible, easy and instantaneous. E-mails, web conferencing and social media tools allow for quick and easy updates to keep everyone in the know. Ideas, issues and queries can be resolved without a meeting or without making a call by using project management software.
4) Have A Contingency Plan
Risks and threats to the project should be assessed during the planning stages. Some issues can go undetected and not according to plan while obstacles can often put a spanner in the works for some ideas. Projection forecasts can help to find out how the project schedule will be affected and what can be done to get back on the right track. If delays are inevitable, let the client know as soon as possible rather than hoping for a miracle at the last minute.
5) Ensure Maintenance and After-Care for Your Client
After a project and solution has being delivered to the client it is important to focus on strategies as well as support and maintenance. A line must be drawn under the project and the direction must be pointed towards improvement. It is essential to take time to work out how improvements can be made to methodologies and process by gaining team feedback and re-evaluating. What worked? What didn’t? Good project management is a highly effective tool for success.